To support our mission to educate, entertain and enrich the lives of our readers, putting books in their hands, wherever, however and whenever they choose, we need exceptional people!

Quarto is seeking an experienced Acounts Payable Supervisor to join our Finance team in Beverly MA. This position would be Responsible for directing, overseeing, and coordinating all day-to-day functions of the Accounts Payable team. Ensure that all vendor invoices are paid in accordance with company policies & procedures and within the terms of agreements.  This position will also assist the Controller and Accounting Manager with various daily accounting functions, monthly closing procedures and special projects as needed.

Job Duties and Responsibilities

• Direct and supervise the day-to-day operations of disbursements related to Accounts Payable, including workflow, staff responsibilities, scheduling, issue resolution and that in accordance with company policies/procedures.
• Ensure the day-to-day processing of all vendor invoicing is completed in an accurate, effective, and timely manner. Ensure that everyone responds to vendor inquiries and requests in a timely manner.
• Route invoices through proper approval channels for payment and verify that the dates for invoices to be paid line up with invoice terms of the vendor and that the GL account numbers align to the proper expense distribution in the financial statements.
• Verify input of all royalty statements and that payment dates are in line with contractual agreement. Give the Royalty Accountant copies of all advances with the contractual agreement attached.  Record the payment number of advances to ensure that double advance payments are not created.
• Support Employee’ reimbursement and issue ACH payments on a prompt basis for payment of employee’s business expenses. Verifying that the proper signature approval is received before any payment is made.
• Manage and reconcile the company credit cards.
• Verify Accounts Payable team reconciles monthly vendor statement and researches and corrects any discrepancies.
• Assist in ensuring that check, wire, and ACH payments are given to the cash reports preparation for proper bank balances.
• Develop and implement forms, policies, and procedures related to processing payments, and other accounts payable activities and then prove to Accounting Manager for approved process change.
• Balance and process month end in the AP module in Great Plains.
• Responsible for hiring, training, developing, and evaluating AP staff.
• Support and prepare information for the year end audit.
• Assist the financial controller and the accounting manager with the selection and preparation of vendor payments, including coordinating payment runs as well as special projects as assigned.
• Prepare year end 1099 processing and reports/files associated on annual basis.
• Maintain Accts Payable email box forwarding invoices to appropriate individuals.

Requirements

• Five+ years of accounts payable experience, including proven ability to manage a team.
• Strong skills with Microsoft Office: Word, Outlook, and Excel.  Knowledge of Great Plains is a plus.
• Highly detailed, organized with excellent communication and interpersonal skills.
• Capable of meeting deadlines and multi-tasking in a fast-paced environment.
• Ability to work independently with minimal supervision as well as collaboratively.
• Maintains a high level of confidentiality.

To apply please submit cover letter and resume to careersusa@quarto.com.

The salary range for this position is $60,000 to $70,000, based on experience.

QuartoUS is an equal opportunity employer; M/F/D/V are encouraged to apply. Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits & generous paid time off.