Design Co- Ordinator 

Do you enjoy working in a creative environment and using your problem-solving skills to keep projects on schedule? If so, you could be our next Design Co-ordinator working in our brand-new office in London’s Southbank.

Quarto creates inspiring books for adults and children published across the globe. As Design Co-ordinator, you will play an important role in the UK Adult trade publishing team liaising between editorial, design and production to make sure that new titles, reprints and reissues are sent to print on time and archived correctly.





Starting from £30,000


Closing date

31st July 2024


Working hours

35 hours per week, Monday to Friday. We currently operate a discretionary hybrid model, with three days in our London office and two working from home.


About the role:

As Design Co-ordinator, you will provide essential support to the editorial, design and production teams and help deliver our publishing programme of 100+ books per year.

What you will be responsible for:

  • Managing the archiving process, and ensuring all files are archived correctly using our pre-flight checking system, Greenlight
  • Solving file problems and being the main point of contact for all freelance designers with Greenlight queries
  • Amending files for reprints, foreign rights and custom deals
  • Ensuring the availability of sales materials for launch meetings and book fairs
  • Revising and re-designing shrinkdowns, reissues and buy-ins as necessary
  • Providing administrative support to the Design team, e.g. raising contracts for freelance designers and illustrators and processing invoices


About you

The successful applicant will have at least six months’ experience in a role that requires file management, ideally in book or magazine publishing.

You will be able to show you can:

  • Demonstrate excellent InDesign skills
  • Use problem-solving skills with the ability to work under pressure 
  • Communicate proactively with excellent team-working skills 
  • Follow procedures accurately and pay close attention to detail
  • proritise tasks and manage your time effectively


What we can offer

A supportive, open environment with development opportunities, as well as the following benefits: 

  • 25 days paid holiday per year (increasing up to 30 days per year), plus bank holidays
  • Employee Assistance Programme
  • Staff discounts on selected shops, retailers, and restaurants
  • Health Cash Plan
  • Pension
  • Cycle to Work scheme
  • Summer hours
  • Free books scheme
  • Active social and diversity committees


How to apply 

Please send a CV and cover letter to by the closing date and state the vacancy name in the email subject title. 

Ensure you cover the following:

  • Your motivation and match with the role requirements
  • What appeals to you about this particular role
  • What key skills, experience and achievements do you have that you think are relevant to this role, and why. Please provide examples of how you have used or demonstrated those.
  • Where you saw the vacancy advertised


All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for the vacancy.

We employ individuals based on their abilities and welcome applicants from all backgrounds regardless of disability, ethnic origin, gender, gender reassignment, marriage or civil partnership, belief, age, or sexual orientation. 

As a Disability Confident Committed employer, we aim to ensure that our recruitment process is inclusive and accessible for disabled people. Therefore, we encourage you to inform us of any reasonable adjustments you may require during your interview process. Please note, you only need to disclose information that you are comfortable sharing in order for us to accommodate your request.

Please note that due to the high volume of applications we receive, we only be able to respond to candidates selected for interview.


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